© SASFORREACH Consortium GbR 2012 SASFORREACH Consortium GbR GUIDANCE ON HOW TO REGISTER Silica (SAS; EC # 231-545-4) Sodium Aluminium Silicate (NAS; EC # 215-684-8) Calcium Silicate (CS; EC # 215-710-8) Aluminatesilicate (AS1; EC # 215-475-1) Silica acid, aluminium salt (AS2; EC # 215-628-2) Dear SIEF member, Please follow the short guidance below for obtaining a Letter of Access for your joint submission under REACH with regard to your substance. Only the documents mentioned below may be used for forwarding your business data etc. Any other documents or communication will not be accepted by the Consortium. IMPORTANT NOTE: without the data/documents below it is not possible to prepare the LoA agreement for you. Important note for Only Representatives (OR) and Third Party Representatives (TPR): Please proceed as stated above for each and every client you represent. Step 1: Substance information Step 2: Non-Disclosure Agreement Step 3: Business data and confirmation of the substance identity Step 4: Letter of Access Agreement, invoicing and payment Step 5: Registration package NDA Non-disclosure agreement for Representatives and/or Third Party Representatives Non-disclosure agreement for producers/importers  Important notice for service providers/consultants If you are acting only as an external service provider/consultant for a client who intends to register a substance under REACH (i.e., not as an only representative/third party representative), please have your client sign the "Producer/Importer" version of the NDA and ask them to send a duly signed copy thereof to the Consortium. To view these documents you need Adobe Reader. If you do not have a reader installed on your computer you may download Acrobat Reader from the Adobe website. Imprint Check the information which is accessible through the homepage of the Consortium (SIP, SIEF Info Letters, FAQs, etc.) to verify that your substance meets the substance identity criteria specified in the joint submission of the Consortium. In case of doubt, please contact the consortium manager by email (sasforreach@sasforreach.eu). The cost of the Letter of Access are listed in the SIEF Information Letter. Please note that the consideration for the Letter of Access is not negotiable. For further information regarding the calculation of the price of the Letter of Access, please refer to the FAQ section on the webpage of the Consortium. Please fill out the form which is available here. Send the completed form (no fax) as an attachment by email to the following address: sasforreach@sasforreach.eu. It is kindly requested to save the completed form as a working document under Adobe Reader XI. If it is not possible to save the form as a working document please use the field 7. Additional information for additional data or text which does not fit into the given boxes(e.g. Address, UUID). The consortium management will prepare the invoice and the Letter of Access agreement. You will receive the signed agreement as a pdf. Please print out the pdf, sign it and send the countersigned document as a pdf by email back to sasforreach@sasforreach.eu After receiving the signed agreement from you, you will receive the invoice as a pdf via email from the account holder. The invoice needs to be paid within 30 days of issuance, i.e., the date on which the pdf version was sent. If no payment is received within this period, you will receive a payment reminder which will be sent by courier. The payment reminder will clearly state that the LoA agreement will become null and void if no payment is received within 30 days of receipt of the payment reminder by the client. If you have not paid the invoice in due time, but nevertheless wish to sign a new agreement, the Consortium will charge an additional fee (€ 2,000) to recover the additional expenses; this amount will be added to the price stated in the new contract. In this case, the same procedure as described above would apply. The original invoice will be cancelled and a new invoice for the higher amount will be issued. Once the manager has received a confirmation about the payment of the consideration from the account holder (a copy or screenshot of your bank transfer is not sufficient) you will receive the registration package including a Letter of Access (Annex 1 to the agreement, pdf) to the technical part of the dossier (parts 4 – 13), the Chemical Safety Report (CSR,  pdf), the token for the registration. You will receive the signed Letter of Access (Annex 1) as a pdf. Please print out the pdf, sign it and send the countersigned document as a pdf by email back to sasforreach@sasforreach.eu  Please download the NDA from the webpage and send a signed pdf copy via email back to the manager to the following address: sasforreach@sasforreach.eu  Depending on your role, please use either the NDA version for OR/TPR or the version for producers/importers.